Collection of Personal Information
Purposes of Collecting Personal Information
We may use your personal information for one or more of the following purposes:
- to process your registration;
- to assign you and/or your family a membership number
- to facilitate billing and collection; and
- to establish and maintain relations with our registrants.
You may refuse or withdraw your consent to our use of your personal information as explained below.
Consent and Opting Out
Our collection, use or disclosure of your personal information requires your consent. Depending on the nature and sensitivity of your personal information, your consent to the collection, use and disclosure of such information may be express and positive (which may be oral, in writing or electronic) or implied (such as by using our products or services) in which case we assume that you consent. Consent may be given by your authorized representative. You may withdraw your consent at any time as long as you give reasonable notice of withdrawal.
Withdrawal or refusal of consent is subject to legal and contractual restrictions. ACA can collect, use or disclose your personal information for legal, security or certain processing reasons when authorized by law. We may also disclose personal information necessary to enable us to process your registration or to collect a debt owed by you.
If you prefer to be removed from our list of registrants, you have the opportunity to optout by contacting us in the manner set out below. If you do not optout, we will assume that you consent. You are free to optout from our registration list at any time, allowing a reasonable time for withdrawal. By opting out it will be assumed that you wish to withdraw from any program, activity or special event you may be registered in and as such, the Association’s refund policy will come into effect.
Security of Personal Information
We will maintain your personal information in secure data storage to safeguard it from unauthorized access, use or disclosure. We will maintain the strict confidentiality of all personal information collected, and will only disclose such information to selected individuals who require such information for the purposes set out above. We will only keep your personal information for as long as it remains necessary or relevant for the purposes stated above or as otherwise required by law.
We will keep personal information that is in our possession or control accurate, complete and up to date as is necessary for the purposes for which it is used.
Accessing Your Personal Information
You have the right to reasonable access to your personal information in our possession or control and to request rectification of any personal information that may be obsolete, incomplete or incorrect. To assist your request, you can directly email the association’s President at firstname.lastname@example.org or write directly to the President at the address below. Normally, we will respond to access or rectification requests within 30 days.
How to Contact Us
Arcadia Community Association